Administrative Assistant - Inspection Scheduler

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Job Title: Administrative Assistant - Inspection Scheduler

Company:

Company Website: www.us.bureauveritas.com

Location: Jupiter, Palm Beach County, 33478

Job Number:

Salary: $12.00 - $15.00 per hour depending upon experience.

Employee Type: Full Time

Hours per week:

Benefits:

Ad ID: admin33478

Contact: - [ 000-000-0000 / ]

JOB DESCRIPTION: NATURE OF WORK
This is highly responsible administrative support and secretarial work for the Office Manager at the Jupiter branch office. Experience in a construction office/setting is desirable.
Employee performs a wide variety of complex secretarial tasks requiring initiative, independent judgment, and a general working knowledge of construction inspections and associated scheduling. Implements office-wide policies and procedures. A small portion of the work entails dealing with confidential issues requiring a high degree of discretion and tact and involving continual interoffice relations.
Extensive client contact.
Work is performed under the general supervision of the Office Manager and is reviewed through observation of results obtained, conferences, and periodic reports or evaluations.

ILLUSTRATIVE TASKS
Receives visitors and telephone calls for the Office Manager; ascertains nature of business and personally handles those requesting routine information, callbacks, and as many other routine tasks as possible.
Schedules inspection requests for clients.
Coordinates and schedules meetings; makes travel arrangements as necessary.
Composes letters and memoranda for the Building Code Administrator.
Gives immediate and proper support to the construction inspectors on staff. Maintains and controls correspondence, and associated documents. Follows up to insure timely replies or actions to address the inspectors’ needs. Keeps Managers advised on progress of such.
Acts as liaison for human resources and helps inspectors and office staff: Apply for available benefits, Address general questions pertaining to medical benefits, dental benefits, vision benefits, disability benefits, 401K plan, paid holidays, paid personal and sick days, and vacation days. ¨

Required Experience:
Have a general knowledge of building construction and inspections involved in building construction processes, including proper terminology, English, spelling, and punctuation.
Knowledge of basic mathematics, and modern office methods, practices and procedures, and equipment.
Knowledge of general personnel procedures, including payroll. Good time management skills, organizational skills, and attention to detail required.
Skill in the use of the typewriter and/or word processing equipment.
Ability to work independently on complex and confidential tasks, compose effective and accurate correspondence and deal with some non-routine and complex tasks. Able to perform multi-task operations with frequent interruptions. Excellent verbal and written communication skills required.
Ability to deal and communicate with clients, local governments, and public, in an effective and courteous manner. Ability to establish and maintain effective working relationships with supervisors, inspectors, clients, local governments, and the public.
Ability to keep complex records and files and provide and update information correctly and concisely.

MINIMUM QUALIFICATIONS
Graduation from a standard high school or possession of a G. E. D. Certificate.
2 - 3 years of secretarial experience; or an equivalent combination of education, training or experience.
Ability to type.
Must be a notary public or obtain appointment as a notary public within 90 days of employment (company will reimburse associated costs).
Special consideration given to applicant who has any prior experience working in a building department or prior experience working for a building contractor.
Skill in the use of shorthand a plus.
ICBO/ICC Permit Technician certification a plus.

Date Posted: 11:55 AM Sep 03, 2007

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