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Job Title: Administrative Assistant and Receptionist

Company: Fairman & Associates, Inc.

Company Website:

Location: Boca Raton, Palm Beach County, 33431

Job Number: admin-asst-boca33431

Salary: $26,000.00 - $28,000.00 /Year

Employee Type: Full Time

Hours per week:

Benefits:

Ad ID: admin-asst-boca33431

Contact:  Tracy L Fairman - [ 561-362-7224 / ]

JOB DESCRIPTION:   Administrative Assistant and Receptionist Company: Fairman & Associates CITY, STATE: Boca Raton, Florida TITLE: Administrative Assistant and Receptionist STATUS: Full Time PAY RATE: $26,000 - $28,000 annually + bonus + benefits Fairman & Associates, Inc. is a property management firm specializing in management of commercial properties from Pompano Beach to West Palm Beach. Fairman & Associates, Inc. is a family owned small business that has been located in the Boca Raton area for 15+ years. Principle Duties and Responsibilities: - Provides administrative support to office staff of 3 property managers and operations, including answering phones, greeting and assisting visitors, correspondence drafts to tenants, vendors and property owners, lease preparations, elevator renewal certificate coordination, and fire extinguisher renewal coordination. - Coordinates Tenant Welcome Packets, Move-In and Signage Requests. - Maintain Property Information Book on Monthly Basis (using Crystal Reports) - Assist 3 property managers with monthly property activities - Assist with Lease Renewals, if requested. - Coordinates Property Maintenance Services: Processes Work Orders through tenant’s and property manager’s requests Monitors Maintenance Service Email Account Processes Weekly Recurring Work Orders Balances Monthly Work Orders with Accounting Tracks Maintenance Department mileage Coordinates Daily Schedule of Maintenance Staff - Establishes, maintains and updates files, database records and other documents for Properties and Office. - Opens and Sorts Incoming Mail - Assists Accounts Payable in compiling and mailing payments. - Compile and mail monthly property reports. - Maintain office equipment supplies for postage, copy and fax machines. - Performs miscellaneous job-related duties as requested. - Assists with Special Projects, as necessary Contact: Tracy L Fairman Phone: 561-362-7224 Base Pay: $26,000.00 - $28,000.00 /Year

Required Experience: Education, Experience and Skills Required: - Must have excellent computer skills including a high proficiency in Microsoft Word and Microsoft Excel (and/or Lotus). Preference of knowledge of Tenant Pro and Crystal Reports, however will train. - Ability to communicate effectively both orally and in writing. - Experience in property management and/or real estate is a plus. - Ability to make administrative/procedural decisions and judgements. - Experience with reading commercial leases a plus. - Must be a self-starter, possessing very strong organizational and communication skills and the ability to handle various tasks efficiently and within deadlines. Must be a non-smoker. Must like dogs.

Date Posted: 09:47 AM Feb 20, 2007